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All leases must be reviewed annually by the Family of Parishes and be current.
ACTION – Begin reviewing parish Rental/Lease Agreements. Careful Examination of these agreements will be necessary so that proper notice may be given and to ensure that the lease will not automatically renew on a certain date. Do not enter into written agreements, unless such agreements include a termination clause that the parish may exercise in the event of a canonical parish merger or closer. Determine if you want to terminate the rental/lease agreement or if the parish feels it’s best to consider retaining.
RESOURCES – Internal review with staff, Business Manager, or Contact Archdiocese Property Management who may have copies of lease/rental agreements.
OBJECTIVE – Identification and understanding of existing rental/lease agreements.
It is recommended that each parish/school complete a facility assessment annually.
ACTION – Begin meeting with your Building Committee, Architect and any other stakeholders you would like to include to start understanding the conditions and challenges of the facilities. Assess the data and have at least a good idea on determining what facilities best meet your needs.
RESOURCES – Building Committee, Architect, Engineer, Cost Estimators.
OBJECTIVE – Begin the process of planning a facility assessment. Physical Analysis: cost, operations and condition assessment, life cycle and valuation estimates.
It is recommended that each parish/school understand and work to create a plan to address deferred maintenance and review it on an annual basis.
ACTION – At this point you should have a better understanding of where you need to start with a Preventive Maintenance Plan and take control of your highest to lowest priorities within your facilities. You have established a P.M. plan and have been working on knocking out the backlog of work orders.
RESOURCES – Building Committee, Facilities Team, Vendors, Equipment Company, HV/AC, Roofing Contractors can all help with assessments and life cycles within your facilities and grounds.
OBJECTIVE – Begin a combined working list of required maintenance for the parishes. Preventive Maintenance in place.
It is recommended that each parish/school develop and implement a facilities plan
ACTION – With your Building Committee and your Architect start your Facilities Plan that will cover the next 1 to 2 or more years that will provide you with a clear direction and will help the parish evaluate its process from most important projects to least important projects as time goes on. Now that your Facilities plan has been in place start working on your highest priorities and what that plan might look like.
RESOURCES – Architect or Design Firm can prepare a facilities plan.
OBJECTIVE – Begin forming a building committee if one doesn’t exist and determine what architect you want to hire for this process. A plan is in place that will cover the next few years.
I am convinced that Beacons of Light, born of great hope, will enable us to form stronger parishes, centered on the Eucharist, that radiate the love of Christ and joy of the Gospel… God has abundantly blessed our first two centuries and will certainly bless the next.
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